Positions currently available
Associate Managing Director
Position: A two-year fellowship to train a next generation of managing directors
Classification: Full-time, exempt; benefits eligible after 90 days
Reports to: Managing Director
Posting date: September 2020
Position summary and essential duties and responsibilities
Berkeley Repertory Theatre seeks a highly motivated individual for the position of associate managing director (AMD), a senior management position, reporting to the managing director. The AMD will work on a wide range of projects, including partnering with the director of The Ground Floor to make up the leadership team for The Ground Floor, as well as management responsibility for new program initiatives. Qualified applicants will have strong written and oral communication, financial, marketing, and computer skills, along with a strong interest in arts leadership and administration.
The AMD will have managerial responsibility for The Ground Floor: Berkeley Rep’s Center for the Creation and Development of New Work. Work on this entails budget development, marketing, hiring, scheduling, and overall administrative oversight for the Theatre’s year-round play development activity (e.g., workshops, commissions, and the annual Summer Residency Lab). A new manager will have the opportunity, in partnership with the program director, to recommend and implement policies for the expansion and development of The Ground Floor and development of a strategic program for Berkeley Rep’s new play initiatives.
The AMD will work closely with the managing director in a comprehensive capital campaign and in representing Berkeley Rep to various civic activities, business, and cultural organizations. The AMD will also work with the general manager in preparing and negotiating artist contracts and co-production agreements and developing season budgets.
Other activities may include conducting research and creating reports for internal use, providing mentorship and guidance to administrative staff, assisting board committees, and special projects as needed.
Previous associate managing directors
- Sarah Williams, Managing Director, California Shakespeare Theater
- Karena Fiorenza Ingersoll, General Manager, Steppenwolf Theatre
- Meghan Pressman, Managing Director, Center Theatre Group
- Alisha Tonsic, Executive Director, Network of Ensemble Theaters
Competitive candidates will have a committed and demonstrated interest in arts administration and leadership with at least four years of professional experience managing multiple budgets and projects. Candidates must be skilled writers with marketing savvy, strong written and verbal communication skills, be self-motivated, have strong follow-through, and outstanding interpersonal skills. They must also have experience working with Microsoft Word, Outlook, and Excel. PowerPoint is a plus. The ideal person for this position thrives in a collaborative, sometimes chaotic environment, is a self-starter who is able to work both independently and collaboratively, and has a deep commitment to the development of new artistic work.
Other qualifications include
- Bachelor’s degree or an equivalent combination of academic and professional experience.
- Minimum of four years of experience in theatre administration or management.
- Exceptional project management skills and experience.
- Excellent written and verbal communication skills.
- Demonstrated skill in working collaboratively with colleagues across an organization.
- Ability to problem-solve and negotiate with diplomacy and tact.
- Sound judgment and decision-making skills.
- Desire to serve as an ardent and loyal advocate of Berkeley Rep.
Berkeley Rep is an equal opportunity employer. Berkeley Rep offers a diverse, congenial, casual environment conducive to professional growth.
Position available immediately and will remain open until filled. Qualified candidates are invited to submit a cover letter and a résumé. Berkeley Rep will contact candidates of interest. Please, no calls.
Email submissions only. Send only PDF attachments, no web links, to firstname.lastname@example.org with “Associate Managing Director” in the subject line. Only complete submissions will be considered.
Classification: Full-time, non-exempt; benefits eligible after 90 days
Reports to: Director of Individual Giving
Work schedule: Monday–Friday, 9am–5pm, occasional evenings and weekends required; temporarily remote until September 2021, onsite thereafter
Compensation: $40,000–$47,000, DOE
Posting date: January 2021
Berkeley Repertory Theatre is looking for a motivated, organized, and collaborative development coordinator to join the staff at one of the nation’s leading nonprofit regional theatres.
The development coordinator will support the operations of a busy fund development department by processing donation data and acknowledgements using the Tessitura database, providing excellent customer service to donors through benefits fulfillment, and offering general assistance as a member of the development team.
Essential duties and responsibilities
Gift processing and acknowledgments
- Enter donations using Tessitura patron data management database in an efficient and accurate manner.
- Maintain prospect, donor, and gift record accuracy in donor database.
- Produce acknowledgement letters for gifts, pledges, and pledge payments, using custom mail merge.
- Track and produce monthly pledge reminder letters, and charge ongoing pledge payments.
- Assist with special events-related data entry and acknowledgements.
- Track donor benefit redemption.
- When theatre is open, coordinate the use of our VIP donor lounge: maintain stock of donated food, drinks, and paper goods; schedule service for donors during performances with front of house (FOH) staff; provide guidelines and training to staff regarding room set up and services; track costs; schedule event bookings.
- Process donor concierge ticketing requests.
- Assist with benefit fulfillment for our major donors, including updating sponsor benefits sheets, ordering and delivering sponsor thank you gifts.
- Track donor naming opportunities in Tessitura and coordinate inscription process once per year.
- Coordinate company-wide wish list requests and in-kind donations.
General administrative and event support
- Handle department filing and office supply ordering.
- Assist with donor research.
- Assist with department projects and events.
- Assist with Berkeley Rep’s annual fundraising gala.
- Other duties as assigned.
Education and experience
- Associate’s degree or an equivalent combination of academic and professional experience.
- Experience using customer relationship management databases; Tessitura experience a plus.
- Proficiency in Microsoft Office Suite.
- Work independently and as part of a team.
- Multi-task in an efficient manner.
- Handle confidential information with sensitivity.
- Demonstrate sound judgment and decision-making.
- Exceptional attention to detail and organization.
- Excellent interpersonal and customer service skills.
- Flexible, adaptable, and entrepreneurial team player.
- Must be comfortable working in a busy and diverse office environment.
Berkeley Rep is an equal opportunity employer. Berkeley Rep offers a diverse, congenial, casual environment conducive to professional growth. Persons from diverse backgrounds are encouraged to apply.
Position available immediately. Qualified candidates are invited to submit a cover letter and a résumé. Berkeley Rep will contact candidates of interest. Please, no calls.
Email submissions only. Send applications to email@example.com with “Development Coordinator” in the subject line. Only complete submissions will be considered.
Work for Berkeley Rep
Berkeley Repertory Theatre has established itself as one of the country’s top-ranking professional resident theatre companies, known for consistently high-quality productions.
Berkeley Repertory Theatre is an equal opportunity employer. Persons from diverse backgrounds are encouraged to apply.
Berkeley Rep is a LORT B Theatre and hires actors who are members of Actors’ Equity Association. Occasionally local non-union actors are also hired. Our understudy casts are drawn from the local non-union acting pool. Actors are hired on a show-by-show basis during the season and auditions for individual shows are by invitation only. Berkeley Rep holds open auditions annually, typically in the late spring. These auditions are announced on the AEA and Theatre Bay Area websites. Berkeley Rep also attends the Theatre Bay Area general auditions, which are usually held in January/February. For more information about TBA’s auditions, please call 415 430–1140 or visit their website.
Due to COVID-19 restrictions, we are not able to schedule in-person auditions at this time. If you are a member of Actors’ Equity Association and have a question about auditioning for Berkeley Rep, please send an email with your headshot and résumé to firstname.lastname@example.org.
Berkeley Rep held general auditions for local actors on May 6, 2019. Please check back for information about next year’s general auditions.
Berkeley Rep accepts script submissions only from agents, writers, and theatre artists with whom we have an existing professional relationship. We are not able to accept any unsolicited scripts; the volume of material we consider each year prohibits this.
We encourage writers to apply for our Ground Floor Summer Residency Lab.
We also invite Bay Area artists who want a quiet, concentrated space to write to reserve a space in our East Bay Writers’ Room.
Thank you for your interest in Berkeley Repertory Theatre.
Join our mailing list and receive notifications of application deadlines, public presentations, and more.
Berkeley Repertory Theatre typically offers an 11-month fellowship program for serious-minded, highly motivated individuals who are ready to embark upon a professional theatre career. Fellows are directly exposed to the Theatre’s daily operations and given the opportunity to learn alongside an accomplished company of artists, administrators, guest directors, and designers.
While at Berkeley Rep, fellows are encouraged to fulfill as many career-building goals and objectives as possible, gaining both practical experience and professional contacts through the program. In addition to their specialized training, participants gain additional insight into the art and operations of a professional regional theatre through regularly scheduled seminars led by guest speakers and members of the Theatre’s senior staff. Additionally, all fellows serve as mentors for Berkeley Rep’s annual Teen One-Acts Festival.
Berkeley Rep seeks applicants who have already acquired basic training and experience in their field and are ready for the next step toward a career in professional theatre. Ideal candidates should be willing to engage in the creative process, eager to test the limits of their own ingenuity, and ready to join a professional, artistic community. Our goal is to help our fellows transition successfully from life as a college or university student into the world of theatre professionals.
The fellowship program generally requires an 11-month commitment. Fellows generally begin on August 1 and conclude on June 30. Details on length of fellowship, housing, and monthly stipend will be released with the application.
Past fellowships have included directing/artistic administration, literary/dramaturgy, company management, production management, stage management, costumes, lighting/electrics, scenic construction, scenic art, properties, sound, education, development/fundraising, marketing/digital communications, and graphic design.
How to apply
Due to the ongoing COVID-19 pandemic, which has necessitated the closure of our theatres, shops, and offices, we have postponed the application and interview process for season fellowships. Please check back in early 2021 for updates.
Kickstart your theatre career with this online tool featuring live stream panels, résumé and interview tips, and more.
Fellowship program sponsor
It costs nothing but time to become a volunteer usher at Berkeley Rep. Ushering is a fun and easy way to get more involved with arts and culture in the Bay Area and to see Tony Award-winning theatre!
Berkeley Rep is proud to have a wonderful community of volunteers that work with us regularly each season. Our ushers come from all over the greater Bay Area and are a valued and important part of Berkeley Rep. In return for their services, ushers are seated just before the curtain rises to enjoy the performance. On rare occasions, a performance is sold out and no seats are available. In those cases, the Roda Theatre has a standing room section or a large plasma screen in the lobby; Peet’s Theatre ushers will be asked to watch from the lobby or Michael’s Second Act, our bar. Ushers may be seated after intermission if seats become available. Every effort is made to maintain a roster of 15 ushers per performance.
All of Berkeley Rep’s ushers are volunteers. They are trained and supervised by a house manager. Familiarity with, and access to, a computer and email is required.
Can’t find the answer to your question online?
Email the house manager at email@example.com for more information.
Volunteer usher benefits
Complimentary theatre seating during performance (standing room, lobby, or bar in the extreme case of a sold out performance).
Discount at Berkeley Rep concessions on ushering dates.
Invitations to usher special events and presentations.
Volunteer usher posts
Berkeley Rep’s volunteer ushers are the most visible part of the front-of-house and are responsible for the welcoming, guidance, safety, and comfort of all patrons. You will be personally contributing to Berkeley Rep’s reputation for professionalism and quality by assuring that our patrons feel welcome. A positive attitude is essential, and a dress code is enforced (see “Dress code” below).
The house manager will provide a brief orientation before each performance, answer any questions, and assign usher posts for the event. He or she will be available to answer questions throughout the event. Don’t feel that you have to answer every question a patron asks, or solve every problem. Ushers are occasionally asked to stuff programs before the doors open to patrons. Familiarity with seating is essential for most positions. Individual training will be provided as needed. Matinee and evening series are available during the regular theatre season, with varying call times (12:30, 5:30, or 6:30pm) and early curtains on Wednesday and Sunday evenings. A call time is the time that you are expected to arrive at the Theatre to sign in, while curtain time marks the time the performance begins. Promptness is essential.
- Greet patrons at house doors and scan tickets; assist as directed during intermission and post-show.
- Greet patrons in the house, check tickets, deliver programs, and direct patrons to appropriate aisle and seat.
Assistive listening devices usher
- Greet and orient patrons interested in checking out Assistive Listening Devices (ALDs). Some prior knowledge of—or interest in—accessibility for those with hearing loss preferred, but not required.
Other usher positions
- Greet patrons in the Narsai David Courtyard, pass out programs, assist in the photo booth, and other positions depending on individual productions. Usher assignments are usually picked by the usher, but ushers must be able and willing to accept the position assigned by the house manager as needed.
New volunteer ushers
Berkeley Rep’s volunteer ushering program for the 2019–20 season is filled and closed to new ushers. Please check back for usher orientation dates for the 2021 season.
- The dress code is covered at orientation, but is not in force for the orientation.
- You must attend an orientation before joining our internet email group.
- All volunteer ushers must be 18 years of age or older.
- All volunteer ushers should enjoy working with the public, as you will be the face of Berkeley Rep!
- Usher requirements include, but are not limited to: being capable of standing unaided for up to three hours; carrying up to 10 pounds; being nimble up and down staircases.
- Ushers must be able to serve all positions: seat ushering, scanning tickets, checking out assistive listening devices, and other duties as required by each production.
- Ushers are not guaranteed a seat in the case of a sold out performance, but may be asked to watch on a lobby or bar screen.
- New volunteers are required to accept a series assignment, which is five or seven dates for the season. Volunteers new to the usher pool are not allowed to begin as substitutes.
- Returning ushers may move from series to substitute status or vice versa. Substitute ushers are required to usher at least three performances during the season.
- Berkeley Rep reserves the right to accept or refuse any volunteer usher.
Frequently asked questions from new ushers
Q: Can I work as an usher before I attend a training session?
A: No. New volunteers will not be scheduled to usher without first receiving this training. The training orientation is mandatory for all ushers. All ushers (returning series and substitute ushers, and new ushers) must attend an orientation every summer in order to usher the season.
Q: Do you have a dress code?
A: Yes. Read our dress code requirements below.
Q: Is parking provided for ushers?
A: No. Berkeley Repertory Theatre is located in busy downtown Berkeley—there are parking facilities, metered parking, and one-hour zones in the area, but there are no special parking areas for our volunteers or staff. Bike parking isn’t available on Theatre grounds, but is available on the sidewalks. You should allow ample time to find parking before you arrive at the Theatre. If you arrive late to a training session, you will not be permitted to participate. If you arrive late to an ushering shift, you may not be permitted to usher and it will constitute a no-show. Two no-shows bar you from ushering at Berkeley Rep.
Q: Can I get my schedule at the orientation? Should I bring my datebook and calendar for scheduling?
A: No. You will be notified individually by email regarding your new schedule well in advance of the new season.
Q: Do I need to attend the orientation session in ushering attire?
A: No. Dress comfortably and any way you wish.
Q: What is the usher guidebook and what do I do with it?
A: The guidebook, which is updated each season, is an essential reference for you. In order to begin your work as an usher, you are required to read it thoroughly and sign a document indicating that you agree to the conditions set forth by the Theatre. When you sign up to be an usher, you are committing to an entire season; very often, details are forgotten after a couple of months. You will find it desirable to refer to the guidebook from time to time to refresh your memory. A season commitment is five to seven dates throughout the season.
Q: After the curtain goes up, is my job for the night finished?
A: No. All ushers have tasks before the show, at intermission, and after the show is over. If you need to leave early, you must get the house manager’s approval.
The purpose of having a dress code is to ensure that our ushers are both professionally and distinctively dressed. It is important to be easily identifiable as representing the Theatre. The dress code is solid black dress slacks or a solid black dress skirt, and a black or white blouse or shirt with sleeves. Please keep accessories such as scarves and large jewelry to a minimum. On cold days, a professional plain black or white jacket or sweater may be worn. Ties are optional, and must be appropriate for work. All ushers are expected to wear plain black dress shoes. No sneakers, flip-flops, sandals, or open-toed shoes allowed! Shoes must cover and protect your toes. Wear shoes that you can stand in for four hours and do a lot of walking up and down aisles and stairs. All clothing must be clean and ironed. Mini-skirts, t-shirts, tank tops, and jeans are not appropriate usher attire, even if they are the right color. If you’re not in proper dress, you will not be permitted to usher—and will be noted as a no-show on your attendance record.
Become a docent
If you enjoy public speaking and are intrigued by the opportunity to enrich the theatrical experience of your fellow playgoers, consider becoming part of Berkeley Rep’s docent program. Throughout the season, the docents give talks in the theatre before performances, lead post show discussions, and give presentations at a variety of community locations on each of the theatre’s seven productions.
Want more information? Email firstname.lastname@example.org with your name and contact information.
Volunteering at Berkeley Rep is a great way to get involved behind the scenes and provide vital support to the Theatre. Although the majority of our volunteers work on an on-call basis, we have a limited number of volunteer positions for people who are able to commit to a regular, weekly schedule.
Volunteering at Berkeley Rep is a great way to contribute your skills and experiences to the Theatre, to gain insight into the inner workings of our organization, meet creative people, and develop new skills.
If you would like to volunteer or have any questions, please call 510 647–2900 or email email@example.com. If there is a good match between your interests and the Theatre’s needs, we will schedule an interview.